Event Posts

Overview

Event posts are created inside of a catalog or booth to hold information about sessions. Event posts display information about the event, can be virtual or in-person, have a scheduled start and end time, and can be scheduled to appear and be removed. Add speakers and sponsors to any event post, make the post public or private and use the integrated video platform for webinars. Event posts appear in  post directory sections inside the catalog or booth and on the homepage of the site or catalog.

In this article: 

1. Locate Events
2. Add a new event post

---

Step-by-Step Walkthrough

Step 1 - Locate "Events"

Event Posts are created once you have selected a booth or catalog.

• Select 'Add & Manage' under Booths or Catalogs.
• Find the booth or catalog you'd like to add the event post to, then click 'Options' and 'Manage'.

From this screen, click the 'Manage' button under 'Events' or 'Sessions'

Step 4 - Add a new event post

• Select "+Add New Event", then select "Event" to add a new event.
• Select "Options", then "Edit" to edit an existing event.

Step 1 - Add Event Details

• Select the event type (i.e. webinar, session, keynote, etc.)
• Select if this event is in-person or virtual.  (Virtual is the default option)
• Add a title and as an option, add a subtitle.
• Add keywords to aid in search and press enter after each word.
• Select to feature the event so it will appear at the top of the post list in "All Posts".

Step 2 - File & Description

There are two options to add information about the event. Upload a file to display as the post content. (A file can be viewed online, downloaded or shared).  Or, use the text editor and create a description of the event that can include text and graphics. "Display description" is generally the preferred option.

• Select "uploaded" file or "display description"
• If a file is to be uploaded, follow the directions to select a file from your computer and upload it.
• If "display description" is selected, then put the cursor in the description area, then click the "+" key to add grids, then insert text, images, embed code, etc. into the grid space.
• As an option, add a file as an attachment for the viewer to download.  This is often used for a session agenda or supporting event materials.

Step 3 - Customize Delivery Options

• Keep "Allow Email Share" selected to allow individuals to share the event via email.
• Click the "Select Attendee or Member Types" to the types that can view the event.
• Click the "Add to Calendar" button to place this event directly on all attendee or member calendars, the calendars of specific types, or individual calendars.

Step 4 - Select Post Thumbnail Image

Thumbnail images appear when you view the event post and in a directory listing.  Selecting to upload a post thumbnail image enhances the graphic appeal of the post.

• Select to use a sample from an uploaded file OR
• Select to upload an image and follow the instructions to select the image from your computer, upload it and add ALT text.

 

Step 5 - Add Speakers and Sponsors

As an option, attach speakers or panelists from the speaker directory to the event post. If your event is sponsored, add exhibitors to the post.

• Click "+Add Speakers" to see a directory of speakers that has been created in advance.  Select the individuals you want who will appear at the bottom of the information section of the event post and inside of an event directory.
• Click "+Add Sponsors" to select specific booths (exhibitors) so their logo will appear on the event post and inside of an event directory.
• Click "Next" to move to step 2.

Step 6 - Schedule and Registration

• Select if this event is one time or is recurring
• Enter the start and end dates
• Enter the start and end times along with the time zone.
• Select if you would like this timezone to be default for all events
• Select if registration or sign up for the session will be managed on this site, on an external site. If registration will not be required select "No".
• For registration on this site:
  • Individuals will see a "Register" or "Sign Up" button.
  • When an individual registers or signs up, the event will automatically be added to their calendar on the site and they can choose to add it to their personal calendar (i.e. Outlook)
  • The individual can receive email reminders for the event if they are turned on for the site.
  • Select to enable a registration limit (capacity) if needed and follow the instructions to set the limit, enter a message for individuals who attempt to register if the cap is reached and to create a wait list.

Step 7 - Webinar Options

• Click the drop down box to select one of the integrated video solutions (such as BlueJeans or Zoom)
• Select "Add Custom Link" from the drop down box to enter a link to another video solution (i.e. Teams)

Step 8 - Event Contact

Enter an optional event contact to appear on the event post if needed.

Step 9 - Publish, Draft, Schedule

• Select "Publish Now" to have the event post go live on the site. Click "Post Now".
• Select "Save As Draft" to save it in the post list to come back and edit later. Click "Save".
• Select "Schedule" to enter a date when the event post will appear and be removed from the site. Click "Schedule".